A Practical Guide to the Modern Day Golf POS

Posted by Alex Lavoie on October 17, 2017

We know running a golf course ain't easy. When times get hectic you'll be thanking yourself for having a solid pos system in place. Here at Chronogolf we believe that having a modern golf point of sale (POS) equals a smoother operation and happy customers, that's why we put together this helpful guide to help you understand what needs a good golf POS will satisfy.

Golf has a long and rich tradition that has been important to so many people for centuries. Unfortunately, this long tradition has not always translated into modernization in the pro shop. In fact, many golf courses still use pen a paper to track their daily tee times, and courses who do use computers to manage their operations often find themselves using a buggy, outdated, and expensive tee sheet and golf POS.

 

Not all Golf POS systems are created equal

There are wide range of options available and the differences between each service are substantial. Some golf POS systems run on an expensive server stored directly at the golf course, these systems often are only compatible with certain computers, printers, and accounting software. Other golf POS systems have an open application program interface (API) which allows other, best of breed, software to easily connect into the POS and help with marketing, accounting, and other aspects of golf management. 

switch golf pos

 

Slowly but surely the golf industry is modernizing

Since the advent of online marketplaces where tee times are bought and sold, and the popularization of tee time management software, technology usage in the golf industry is becoming increasingly important. There are wide range of solutions that exist, such as cloud based golf POS systems and club management software. To make the best decision, golf managers need to understand what options best suit their needs.

The Chronogolf Solution

At Chronogolf we provide the most advanced golf POS and club management software in the golf industry. Our cloud based system runs seamlessly between tee sheet, CRM, POS, inventory, restaurant, and many third party integrations. We believe our pos system is the best for your golf course and will improve the efficiency of golf operations while keeping costs low and improving profitability.golf pos systems

How a good Golf POS can grow your business

Before we get into all the neat features our golf course POS system offers, let's talk about a few concrete examples we've observed from our customers in the past. Having a good POS means that aside just from enjoying a streamlined and efficient system, you can also use your POS to:

 

1. Engage in stronger email marketing

Our golf course point of sale system is seamlessly integrated with our customer database, meaning that as you take customer's emails our database updates automatically and collects this valuable information. Even better, you can make use of our Mailchimp integration which allows your golf course to collect emails and then automatically add them to your email marketing list.

 

2. Improve online promotion

By using our Chronogolf marketplace, you can promote your golf course online directly from the golf POS. With Chronogolf, promotion in this case can be done either by utilizing our Facbook plugin to share tee times with your Facebook audience, or by promoting discounted tee times on our online marketplace.

 

3. Efficiently manage inventory

Does your POS track inventory in real time? Chronogolf not only tracks what products are sold, it also can tell you which product categories are selling well while improving exactness and efficiency of ordering through our simple purchase order system.

 

4. Track in depth reporting in real time

These days data is your best friend when trying to understand how to optimize operations, revenue, and inventory. Our golf point of sale systems provide powerful reporting that updates in real time meaning that golf manager can now better understand what prices works best for different tee times, which pro shop items and categories sell best, and even what food and beverage menu items are desired most.

 

5. Simplify employee management

Track employee hours, sales, and performance in one place using your golf course POS system. Know exactly which employees are best by tracking sales performance numbers recorded directly in the POS. You can even track employee sales by category to know which employee fits best what department.

new-banner-email-templates-blog

 

Use this checklist to make sure you have the best golf POS

Before you start shopping around, you'll need a good understanding of what different golf course POS systems are offering. Take a look at this check list to better understand the features you are looking for.

 

For your Pro Shop POS look for:

1. Employee management

  • Track hours with easy employee clock in and clock out
  • Monitor sales by each employees based on category or item
  • Track performance between employees over any time period

 

2. Inventory management

 

3. Real time reporting

 

4. House accounts

  • Easily manage member house accounts
  • Integrates seamlessly with the tee sheet through Stripe
  • Easily manage payment information directly on the tee sheet
  • Receive timely notifications regarding payments

 

5. Theft prevention

  • Compare inventory levels versus the count recorded by the POS 
  • Use the member profile picture camera to capture photo ID
  • Manage employee rights and permissions
  • Regular security updates

 

6. Purchase order entry

 

7. Promote tee times on the Chronogolf marketplace

  • Use golf POS data to understand underselling tee times
  • Easily promote discounted tee times on the Chronogolf and TeeOff marketplace directly from the POS

 

8. Simple user interface

  • Customize all buttons on the sale page
  • Easily search for products, customers, and sales history

 

For your restaurant POS look for:

1. Employee management

  • Track everyone from servers, to chefs
  • Understand who is getting better sales
  • Simple employee check-in makes payroll management simple

 

2. Inventory management

 

3. Custom floor plan

  • Easily customize the floor plan display in the POS
  • Manage server areas directly through the POS
  • Simple interface that's easy for staff to learn

 

4. Custom menu

  • Customize the menu layout with colours, categories, and modifiers
  • Make ordering quick and easy with the iPad 

 

5. Self ordering POS

  • Empower your clients to create their own orders
  • Cut labor costs
  • Improve exactness and efficiency of the order process
  • Create a unique and modern experience for your customers

 

6. Real time reporting

 

7. House accounts

  • Easily manage member credit accounts
  • Integrates seamlessly with the tee sheet
  • Notifications regarding payments
  • View bills for restaurant and pro shop all in one place

Make sure your system is cloud-based

 

Manage operations from any device, anywhere

  • Enter your purchase orders at the PGA buying show
  • Track sales, inventory, and operations from home or on the road
  • Be more in touch with operations at the course

 

No on site server storage

  • Cut costs and storage usage
  • No expensive hardware to replace after 5 years
  • No installation or software requirements
  • Run the system easily from your browser

 

24/7 customer support

  • Get help from start to finish
  • Unlimited training sessions available for staff
  • Live chat support available 24/7 

 

Constant software updates

  • Fresh new features released every month
  • We take your suggestions seriously!

Get a Golf POS with Best-of-Breed Integrations

Marketing Software

 

Accounting software 

  • Integrates directly with golf POS inventory and sales data
  • Compatibility with all versions of quickbooks makes managing accounting activities easy

 

Property Management Services (PMS)

  • Golf courses that are integrated with resort management software will have no problem integrating our POS into their CRM software

 

Fully open API

Integrations

 

Now that you know what the best golf POS looks like

You have a had the chance to get a picture of what the best golf course point of sale system on the market looks like, it's time to evaluate your alternatives and make an important decision. These days, it's so important for your golf course to be modern, up to date, and ready to serve the young generation while being user friendly enough for older players.

Of course, you know your golf course's needs better than anyone else but, you need to make sure you have the best information available in order to choose the best option. Book a demonstration of the software we are sure suits your needs best, Chronogolf is offering a no pressure, no commitment opportunity to see our software in action.